Reserving and Using a Room at the Civic Center

Here’s how to reserve a room at the Minamisoma Civic Information Exchange Center, from the moment you consider it to the time of actual use.

All the proceedings can be done at the center’s front desk.

In an effort to stop the spread of COVID-19, we ask that you observe the new lifestyle rules while using a room. For more information, see the procedure for use.

Please inquire at the front desk or by phone.

Tel: 0244-23-7796

Please make a reservation at the front desk or by phone. This can be done while inquiring about the room’s availability.

Tuesday-Friday: 8:30am-8pm

Saturday, Sunday, holiday: 8:30am-5pm

Reservations can be made 6 months in advance.

(Note) Reservations and room use requests may be rejected in the following circumstances.

• There is a fear that public order and/or morals would be broken.
• There is a fear that the facilities and/or equipment would be broken or soiled.

Before use, please complete an application form for a usage license (使用許可申請書, shiyou kyoka shinseisho). The application is available at the center’s front desk.

In addition, please pay all usage fees in cash.

After paying the usage fee, you will receive the usage license.

After receiving the usage license, if you cancel your reservation within 10 days (including the reserved day) of the reserved day, 100% of the facility usage fees will be used as the cancellation fee.

All setup, teardown, and cleanup will be performed by the hosting party.

Any layout changes made during the event will also be carried out by the hosting party.

Tables, chairs, whiteboards, projectors, and air conditioning are available for use free of charge.

All cleanup and returning of the room to its original state will be performed by the hosting party.

After using the facilities, please file a report of returning all borrowed equipment and cleaning supplies, as well as the number of people who used the facilities.